Job ID: COS-EA/PC-1

City/State: Colorado Springs, CO (Hybrid)

While a large majority of the responsibilities can be performed remotely, in-person attendance of meetings at Caliola offices in Colorado Springs, CO will be required whenever requested.

Type and Schedule: Full-Time

Annualized Salary Range: $93,500 - $110,000.

About Us: Caliola is a woman-owned small business that is improving and protecting our Nation's way of life through secure collaboration and resilient communications. Our engineers, subject matter experts, and veterans are developing and delivering trusted solutions for mission-critical communications. We seek teammates who share our core values:

I3 for C3 - Insight, Innovation, and Integrity for Command, Control, and Communications

We are headquartered in Colorado Springs, CO, which is consistently ranked as one of the Nation's top ten places to live by US News & World Report. Caliola has been recognized by Governor Jared Polis and the Colorado Office of Economic Development and International Trade (OEDIT) as a key contributor to the growth of the Colorado Springs defense industry. We offer a flexible, collaborative, and open culture that is unusual in the defense industry. We offer generous benefits, including subsidized health insurance and 401(k) matching, and a scalable, competitive pay structure.

Position Description: As an exceptionally organized and proactive Executive & Project Support Assistant you will provide a combination of administrative, business development operations, and project management support to our Chief Executive Officer (CEO), Chief Growth Officer (CGO), and other leaders as assigned. The ideal person will have prior executive support experience with a solid understanding of and experience in business administration, project coordination & management, and business development operations support. If you are highly adaptable and enjoy working in a fast-paced and a cohesive team environment, working across multiple departments in performing a large variety of tasks, leveraging upon, and broadening your skillsets, and being a problem solver who can think outside the box, then this position is for you.

Essential Responsibilities:

Leverage your skills and experience in helping to support Caliola's business execution and growth initiatives under the direction and guidance of the CEO and CGO.
Work under minimal supervision to perform administrative activities including executive assistant, business development and project support functions.
Provide planning and coordination support for business development and project type events with ability to travel to and support events when needed.
Help solve complex problems and assist in recommending, developing, drafting (via Visio), and implementing new processes and analysis. As such, this role will assist in gathering, verifying, and processing documentation and relies on moderate to extensive experience and judgment to plan and accomplish assigned tasks.
Prepare and edit correspondences, reports, and assist in drafting and finalizing PowerPoint slides in support of Company or Customer presentations.
Provide contract and project administration support.
Provide accounts payable (AP) and accounts receivable (AR) administration support.
Assist in marketing activities such as coordinating development and printing of brochures in preparation for tradeshows or other events, website content management, and company LinkedIn announcements.
Manage and maintain the company's BD (Business Development) Opportunity Pipeline tracker, tradeshows and event calendar, and Capture 2 Proposal (C2P) or similar system.
Manage and maintain action item registers as assigned in create, track, and follow-up on action items.
Assist in coordinating calendar meetings in Outlook for Executives, and schedule travel both domestically and internationally for the Executive Team as needed, and other Leaders as assigned, including flights, hotels, and car arrangements.
Handle company confidential and sensitive information with utmost discretion and maintain the highest level of professionalism as a trusted individual supporting the Leadership Team.
May provide executive assistant services as a direct assistant to other Executives or Directors as assigned.

Qualifications / Experience Requirements:

Minimum bachelor's degree, MBA preferred.
Minimum 5 years of experience as an Executive Assistant, preferably supporting high-level executives -AND/OR- experience in business or business develop operations or a PMO (Project Management Office) department.
This position may require the ability to obtain and maintain a security clearance, which is issued by the U.S. Government. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information."
Must have highly developed administrative, organizational, and project/task coordination and management type skillsets.
Must have outstanding organization and time management skills, with attention to detail.
Must have demonstrated high proficiency in Microsoft Office applications particularly Outlook, Word, Excel, PowerPoint, OneNote, Visio, and other applications in tracking action items, taking notes, including ability to rapidly learn and leverage new AI type tools that the company will be deploying.
Must be highly results driven with exceptional follow-through in managing and prioritizing multiple tasks and deadlines effectively.
Have a strong understanding of Business Operations.
Ability to successfully organize and execute details in a fast-paced, ever-changing, environment
Ability to communicate effectively, both verbally and in writing, ensuring proper grammar, spelling, and punctuation with strong attention to detail.
Demonstrated strong analytic and critical thinking skills.
Ability to work under pressure and handle challenging situations with grace.

What We Value:

MBA
Certified Associate in Project Management (CAPM) certification, Project Management Professional (PMP) certification, or similar certifications.
Tech Savy
Unanet, Deltek Costpoint, SAP system or similar experience
Experience in supporting business operations or business development team support.
Defense Contractor experience

Expression of Interest: By applying for this job, you are expressing interest in this position and could be considered for other career opportunities at Caliola. Should a match be identified between your skillset and Caliola's requirements for this or a future opening, you may be contacted.

Relocation Available: No

At Caliola, we believe that true innovation can only occur when teammates bring their authentic selves to collaborate in a supportive and encouraging environment. We are an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other federally protected class.

**ATTENTION RECRUITERS**

Please do not contact Caliola on recruiting services related to the posted position.

All job applicates will be required to conduct a back security screening

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